Services

BMS Services – Exceeding The Norm

BMS offers a whole range of services, because we understand that without our help and expertise in managing your POS system it simply would not be as effective.

With BMS we really do consider your bottom line, and fully intend on providing you the best possible system and services.

This is what separates BMS from the pack, our committed desire to provide you the industry’s best service leading to a higher ROI for your business.

BMS simply the only name to turn to for fully integrated POS services.

Full Service

BMS fully integrated fully involved

BMS System Implementation

BMS is a full-service computer company providing premium computer systems and software. We also provide all the services required to make the implementation as smooth as possible.

Three phases are used to implement the system: Initial Planning and training, system installation, on-site training and Go-live.

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Custom Programming

BMS offers fully customizable modifications to: reports, exporting or importing of data, and modifications to existing screens or procedures. If you feel the need for BMS to customize a section of your system please call for a price.

Catalog Loads

With Wave by BMS you can forget about having to load every inventory item into your system, which is an extremely tedious and frustrating task. BMS offers catalog loads in order to avoid this (1 catalog load comes free of charge with every new system).

Some vendors provide between 45,000 and 70,000 items in their catalog. Understandably you won’t have every item stocked on your shelf; however it could be in your system. If that special customer comes along requesting a unique item or PO your system will still be able to order and manage it.

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Physical Inventory

BMS can manage your physical inventory

BMS can provide several hand held computers for electronically counting the stock in a store. In addition, a BMS employee will be present to help manage the count process.

The BMS employee will be available for 8 hours per day. Any size store can be counted in this time provided enough people are present to conduct the count. At a minimum, there must be 12 people, one for each hand held and some assistants. For larger stores, more hand-held units can be provided.

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Distributor Relationships

At BMS we strive to offer you the best possible solution to your business’s inventory management, Point of Sale, and Ordering needs, which is why we offer a full line of distributor communications. Placing purchase orders and updating pricing has never been easier. So go ahead and click on your distributor to see the communication packages we offer.

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Training

Training Included With ALL BMS Systems

Initial training is provided for the system set-up overview and setting the business logic into the configuration settings. This training is done over the internet, or in-person if the customer chooses that option and cost. BMS has several videos available that walk the user through the various functions of Wave by BMS.

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We Love the Wave Program!

“We love the way that Wave tracks our inventory. We can easily download vendor invoices and price updates. We now have full control over our inventory and that is something I never thought would be possible!”

- Rick Woody

Best Software Support Ever!

“We really love the ability to search for past invoices, at point of sale, and find the exact information we are looking for!”

"The best thing about the Wave program and BMS as a company is that if we ever need to call, there is always someone there to answer the phone."

Jeannie - Edelmans Home Center

Easy and Fast

"To me, one of the best things about the BMS system is the tech support! While I do not call tech support often when I do the response is immediate! Someone always answers the phone and resolves what little issues we have. The Wave system is PACKED with features to make my work life easier!"

Pepper - Windmill Sprinkler

Full Service

BMS fully integrated fully involved

BMS provides a single source for everything you need with your computer. BMS helps you avoid the nightmare of having to contact several different companies to get the job done. BMS provides the hardware and necessary equipment, software, training, installation, support, equipment warranty, catalog loads, distributor interface, custom programming and even physically counting your stock and on-going supplies and forms. One company to manage the process, the same company to keep it working. BMS becomes your data processing department. BMS is an integral part of your team. You can concentrate on what you do best, manage your business and work with your customers, while BMS handles your computer needs. You will want to avoid the problem of having to call different companies for hardware, software and services. You will not need to be in the middle of all the different entities pointing their fingers in blame on the other guy when something goes wrong. Let’s face it, once your Wave by BMS system is up and running, we are responsible for your system- you always call us first. Why would you want to save a few dollars by buying the equipment somewhere else only to introduce the unknown that could keep you down for hours? Saving a few dollars on the front end could cost you a lot in the long run! When we supply the equipment, it is staged and “plug and play” ready. Everything you sell can be bought on the internet for less and computers are the same. But you never know what you get for that price and the integrity of your system is too important to create a potentially dangerous situation. We can use any adequate, existing equipment but if you have to buy it new, buy it from us and be assured it will be right- for the long haul.

Implementation

BMS System Implementation

BMS is a full-service computer company providing premium computer systems and software. We also provide all the services required to make the implementation as smooth as possible. Three phases are used to implement the system: Initial Planning and training, system installation, on-site training and Go-live. Prior to any of these steps taking place BMS will provide you an advisor (on staff full time dedicated to implementation), and recommend a project manager from your store (someone who will be communicating and directing the process in house). Pre-system Installation The BMS advisor will discuss each step, answering all your questions while obtaining information required for each step. This is when we work through the business logic for how the system will work for your business. You’ll be asked questions related to how you manage your business and apply that to the configuration of your Wave by BMS system. During this stage the BMS trainer will aid you in covering the introductory chapters of the getting started manual; system control files, tax tables, system code tables, accounts receivable and inventory data. Your customer advisor and/or your scheduled trainer will work together to meet all your special needs and recommendations during the initial setup process. Site preparation will also be discussed at this time including layout and cable runs. Data cables are used to make a connection between a system PC's, workstations and other hardware peripherals (i.e. printers, cash drawers). The customer advisor will discuss cable install guidelines and cabling options which would best suit your business, and help you through the installation of the cables in your store whether outsourced or done in house (keeping in mind that BMS provides the short-run cables 25-6' to hook up each individual component). Working out your specific internet needs will also be done during this time as our customer advisor will work closely with you and your internet provider. Installation and Phase, Go-Live Often the installation can be done by someone inside your company that has a basic understanding of computers or someone you know locally that can help. Otherwise BMS can schedule personnel to travel to your store to set it up for you, and this can be included in your purchase price excluding travel expenses. Your installation service technician will arrive on the date scheduled by you and your customer advisor. Upon arrival, he or she will un-box the equipment and place the equipment where you desire for BMS training, if necessary. Ultimately, the system equipment will be installed in your desired locations which would be predetermined by you and your customer advisor. All terminals, workstations, printers and miscellaneous hardware peripherals will be configured according to your system preferences and personalized according to staff tasks. During this step a data conversion would be available to obtain static data from your current system and convert it to the proper usable BMS format. Including: Customers, Basic vendor information, Inventory Item information and departments. Any Catalog loads can be ordered and entered for vendors you request. Some training can be accomplished after the equipment is in place with any time remaining from the installation schedule. Additional training and Go-live At the end of the last day on your old system the balances are converted to Wave for Customers and item counts. Once verified the system is ready for going live, which is normally the beginning of the next business day. On-going training occurs after go live when your personnel have more time to focus on several other functions of the Wave by BMS system: Suggested Ordering, BBS training, Purchasing and receiving and monthly reporting.

Catalog Loads

Some vendors provide between 45,000 and 70,000 items in their catalog. Understandably you won't have every item stocked on your shelf; however it could be in your system. If that special customer comes along requesting a unique item or PO your system will still be able to order and manage it.

It is often advisable to order a purchase history load rather than a complete, all-items load from your vendor. Having more items than you need could slow your system down and waste a lot of time during searches for items.

Having BMS manage your catalog loads, you can rest assured knowing your inventory has been meticulously processed and combed through for errors and that on your go-live transactions will be seamless. We can provide a quote for each vendor you require a load from. We also have a Vendor Communication feature where you can be trained to set up your own “template” for downloading your vendor’s data yourself, including invoice information. We can work together on a few until you are comfortable with the process or we can set them up for you. Once a template is established you can then download data directly from your vendor’s emailed spreadsheet.

Physical Inventory

BMS can manage your physical inventory

BMS can provide several hand held computers for electronically counting the stock in a store. In addition, a BMS employee will be present to help manage the count process.

There are several sections of the store where two people are better for each hand-held unit. One person to count and call out item numbers, the second to enter the information into the hand held. It is also advisable, especially in larger stores, to have some bins pre-counted. Simply drop a piece of paper in the bin with the count so that a person with a hand held can enter it quickly, later.
Any back stock or yard items are easier counted by listing on paper to enter either directly into the computer or into a hand held later. Back stock counts must be entered into the system prior to downloading hand held counts.

After a section is counted, the BMS employee will download the unit into the computer. An error sheet will be printed for any item that is not found in the computer. This sheet will be provided to the person who conducted the count. It is their responsibility to make corrections, i.e. provide correct item numbers if mis-keyed or provide description and price if entry was correct. These corrected error sheets will be need to be corrected by store personnel after the physical is completed (or during if manpower and time permits).

If the count exceeds the eight hour time limit, additional days can be purchased in eight hour increments. A BMS person on site at the count from 8:00 am to 8:00 pm would require two days of inventory service. Again, with proper planning, scheduling and implementation, any store can be counted in the eight hour time limit.

Distributor Relationships

At BMS we strive to offer you the best possible solution to your business's inventory management, Point of Sale, and Ordering needs, which is why we offer a full line of distributor communications. Placing purchase orders and updating pricing has never been easier. So go ahead and click on your distributor to see the communication packages we offer.

While each vendor is slightly different than the next, communication with these vendores usually consists of 5 types:

Uploading Purchase Orders- Send purchase orders directly to your vendor, instead of mailing or faxing a printed copy.

Dowloading Invoice Files- Download a copy of an invoice, and place it into your BMS system as if it was a purchase order you created using your BMS system, then receive the PO.

Downloading New Items/Item Maintenance Files- Download a file from your vendor's BBS that conatins new items you do not have on file already and also updated price and cost information for items you already carry.

Download Price Update Files- Similar to downloading new items/item maintenance files, except it ONLY updates items that are ALREADY ON FILE, and only changes their cost and retail price.

Download Circulars/Promotion Files- These are promotions or sale prices that are pre-set by your vendor with certain items, the sale prices, and a starting and ending date of the sale.

If you don’t see a distributor on the list that you would like to see let us know, chances are someone else would like to see them too, and we can work out the details to adding them to your BBS system.

Catalog Loads
New Items
Price Updates
UPC Updates

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Catalog Loads
Invoice Imports New Items
Price Updates
UPC Updates

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Catalog Loads
New Items
Price Updates
UPC Updates

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Catalog Loads
New Items
Price Updates
UPC Updates

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Catalog Loads
New Items
Price Updates
UPC Updates

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Catalog Loads
Invoice Imports
New Items
Price Updates

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Invoice Downloading
New Items
Transmitting Purchase Orders
Price Updates

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Invoice Downloading
New Items
Promotion / Sale Price Files
Transmitting Purchase Orders
Price Updates

Please contact Blish Mize to sign up for New Items and/or Promotion files. These files are not automatically available.

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Invoice Downloading
New Items
Promotion / Sale Price Files
Transmitting Purchase Orders
Price Updates

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Invoice Downloading
New Items
Promotion / Sale Price Files
Transmitting Purchase Orders
Price Updates

House-Hasson offers new item / EFM files weekly, bi-weekly, or monthly. Price Updates are a duplication of the same information contained in the New Items EFM file, if you use that file as a price / cost update as well as adding new items. House-Hasson allows you to send multiple purchase orders in one transmission.

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Invoice Downloading
New Items
Promotion / Sale Price Files
Transmitting Purchase Orders
Price Updates

Orgill offers new item / EFM files weekly, bi-weekly, or monthly. Price Updates are a duplication of the same information contained in the New Items EFM file, if you use that file as a price / cost update as well as adding new items. Orgill allows you to send multiple purchase orders in one transmission.

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Feed & Seed

Feed and Seed Management

Feed and Seed/fertilizer-Job orders can be easily entered and tracked. Feed formulas can be established by kitting and utilizing our single level BOM. Bulk feed formulas can be store custom for individual customers or for your store blends and easily manipulated by quantity.

For example, the formula for your horse feed can be selected as a kit and all components can be calculated based on the volume for the kit. 1.5 kits will automatically provide 1.5 of each component- no tricky calculations to make- Wave by BMS does it for you. You can even program in waste.

For goods you bag, establish the materials used and for each bag produced it will reduce each component accordingly. There are an unlimited number of kits you can establish and also an unlimited number of formulas for “BOM” or bill of materials.

Customer’s detailed purchases can be tracked and reported for any selected time interval, including every item the customer has purchased for the year.

Customer orders can be tracked and managed so they don’t get forgotten or lost in the shuffle.

Payroll

BMS Payroll module added to your Wave by BMS software gives you the ability to manage your payroll in-house, vs paying a separate outside company.

The BMS Payroll package is robust in its ability and features. Pay by Company, Division, and or by Department. Employees can be set up to be paid Hourly or by Salary and can be paid Daily, Weekly, Bi-Weekly, Semi-Monthly, or Monthly cycles.

They Payroll software can pay and track available sick/vacation hours, by Job Class, handle multiple taxed &/or pre-taxed deductions as well as Federal, State and Local Taxes. Detailed and Summary Reports can be run by paycycle, Monthly, QTD and/or YTD. Information is easily generated for completing Federal and State Quarterly and Yearly Tax forms. The BMS Payroll system automatically generates the necessary journal entry for General Ledger, or provides a report if using external General Ledger

Inventory Control

Increase Your Sales and Reduce Inventory Investment at the Same Time

The “real time” inventory system tracks every item. It will show you which items are big movers and which ones are slow; it will tell you what the value of your inventory is at any time; and it will quickly print price and bin labels.

With BMS, you will know which items are the most profitable and which items you should stock during seasonal trends. You’ll be able to tell which items are “bread and butter” items and which items are favored by your best customers.

Because the BMS system provides you with current stocking and usage information, you can effectively manage your inventory while increasing inventory turns.

And when it comes to management reporting, BMS gives you many options. Reports include:

Date range selected sales ranked by profit
Costed inventory by item, location, vendor or department
Volume by dollars and stock on hand
Transactions by item by day
Sales reporting by item, vendor, location or department
Ranking reports by volume or profit

BMS lets you take control of your inventory. It will help you reduce your inventory investment while expanding your lines and increasing product turns. And it will help bring a stronger profit to your business.

All transactions affecting inventory quantities are recorded on an audit trail report for analysis or problem tracking. The inventory system includes ranking reports to quickly identify high profit items and high carrying cost items helping you eliminate dead stock. Items can be accessed by item number, UPC, a part of the description, manufacturers item number, or alphabetically. Product categories can be assigned to each item for additional analysis. The system tracks the sales history or purchase history for each item for two years.

Accounts Receivable

Take Control of Your Accounts to Free Up Valuable Cash for Your Business

Your receivables are one of your most valuable assets. Wave by BMS gives you the tools to generate accurate information about your charge customers and take control of valuable dollars tied up in accounts receivable.

With just a few keystrokes, you can view a complete accounting ledger for any customer.

Each customer file tracks charges, payments, and keeps a running 30, 60, and 90 day history. This provides you with the information you need to follow up on delinquent accounts- and unlock your accounts receivable dollars. The system gives you complete flexibility for discounting, pricing and taxing for each account. The Wave by BMS Accounts Receivable module also allows you to print and mail hundreds of statements in minutes- or email the statements including copies of invoices 1,2, or 4 invoices per page, delivering unmatched speed and efficiency.

The Wave by BMS Accounts Receivable module is a concise application for tracking invoices, payments, credits, and adjustments that is passed instantaneously from the Point of Sale module. This Open Item or Balance Forward accounts receivable module is capable of running stand alone or interfaced to the general ledger. Detailed information is maintained for each customer’s purchases and allows the generation of customer statements at any time throughout the month. Aged invoice reports and A/R transaction listing are among the several detailed reports that are part of the standard Wave by BMS system. The A/R “Sub Account” feature allows a customer to keep track of multiple jobs by receiving a consolidated statement followed by each individual job statement and their invoices.

With customer notes, it allows for multiple signatures to an A/R account. With Wave by BMS a signed image of each invoice automatically prints with each customer’s statement. These invoices can print as many as four to a page or a separate invoice on each page, selected by customer.

Invoices can be emailed or reprinted with a single keystroke from the customer’s History tab. All your customer’s payment application history is available indefinitely.

Wave by BMS allows you to “Easy Pay” by applying the payments and credits to the oldest invoices first until used up, or select which payments and credits apply to which invoices, you can select a single credit memo and leave the new ones to appear on the customer’s statement.

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Services

BMS Services – Exceeding The Norm

Full Service

BMS fully integrated fully involved

Implementation

BMS System Implementation

Custom Programming

Custom Programming

Catalog Loads

Physical Inventory

BMS can manage your physical inventory

Distributor Relationships

Training

Training Included With ALL BMS Systems

We Love the Wave Program!

Best Software Support Ever!

Easy and Fast

Our Products

Services We Offer

Let’s Work Together

Full Service

BMS fully integrated fully involved

Implementation

BMS System Implementation

Catalog Loads

Catalog Loads

Physical Inventory

BMS can manage your physical inventory

Distributor Relationships

Feed & Seed

Feed and Seed Management

Payroll

Inventory Control

Increase Your Sales and Reduce Inventory Investment at the Same Time

Accounts Receivable

Take Control of Your Accounts to Free Up Valuable Cash for Your Business

Add Content Here